Employment laws are shifting fast and, if your policies and contracts aren’t up to date, you could be leaving your business open to serious risks without even realizing it. We can help you to check whether your contracts and policies are sound so that you’re protected. Here’s what we’ll do: 🔍 Review your contracts and handbook with a fine-toothed comb. 🔍 Check for legal compliance to make sure you’re fully protected. 🔍 Highlight any gaps and tell you exactly what needs fixing (if anything). As a result, you'll know what needs updating before it turns into a costly problem, and you can sleep easy at night knowing everything is covered. Areas of your business that need extra attention: Workplace harassment: Laws are tightening and enforcement is ramping up. Your policies need to reflect the latest legal requirements, especially when it comes to preventing and addressing harassment claims. Wrongful termination risks: At-will employment has limits. Employees can still bring wrongful termination claims and, without the right processes in place, you could be at risk. Flexible work requests: Some states and cities now require businesses to consider flexible work requests, while others are restricting remote work. Knowing where you stand is crucial. Sick leave laws: Many states require paid sick leave, and employees often start accruing it from day one. Policies vary, so making sure you’re compliant is a must. Want us to complete a risk assessment for you? If you want to make sure your business is fully protected, we can help. Get in touch and let’s get everything in order.

Independent vs internal HR support: What's the best way to scale your business?

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A new month brings new opportunities to strengthen your workforce, making May the perfect time to review your HR policies, boost employee engagement and plan for the future. In this month's newsletter, we look at: 💰 Is it possible to reduce business costs without harming productivity? ⚖️ Are you checking for pay equity? 📰 Latest news and updates ❓ ...and answers to some of your HR questions. Read it here.

April 7, 2025  The U.S. Securities and Exchange Commission (SEC) and other financial regulators are investigating regulated entities regarding their employees’ use of personal messaging apps and other "off-channel" electronic platforms. The SEC has raised concerns about unregulated off-channel communications, which pose risks around compliance, transparency and data security. Employers who violate SEC rules may be subject to hefty fines. Here’s why it matters for your business: Data security risks Messaging apps, like WhatsApp and Skype, often store sensitive information, including conversations, attachments and client details. Compliance challenges For businesses in regulated industries, unmonitored communication channels can lead to non-compliance with various laws and regulations. Transparency and accountability Off-channel communications can make it difficult to maintain an audit trail, complicating internal investigations or compliance checks. Productivity concerns Unregulated messaging apps might not only introduce risks but also distract employees. Reputation management Misusing personal messaging apps for work can blur the lines between personal and professional behavior, potentially leading to inappropriate or unprofessional interactions that harm your brand. That's why you need a robust phone and social media policy Your policy should cover: Approved and prohibited tools Define which communication platforms are acceptable for business use. For example, you might allow email, Teams or Slack for work conversations, but prohibit apps like WhatsApp or Skype. Productivity and appropriate use Outline expectations for personal phone use during work hours. Will you allow employees to check their phones during the entire workday or only during breaks? Are there any special considerations for hybrid or remote working scenarios? Social media use Clarify whether social media is permitted during work hours and specify acceptable use for roles that require it, such as managing company social media accounts. If your employees are posting on your company’s behalf, ensure that they understand copyright rules, fair use and what information is considered confidential and proprietary. Risks and safety Stricter rules should be included to prioritize safety for roles like drivers or those operating machinery. Conduct a risk assessment to identify where phone use might pose hazards. Be aware of related compliance requirements for commercial driver’s licenses (CDL) drivers. Company-issued phones If your business provides mobile devices, state what counts as acceptable use. Specify whether personal calls or app downloads are allowed and highlight security measures to protect company data. Disciplinary measures Clearly define what constitutes a policy breach and the consequences for employees who don’t comply. For clarity, refer to your Employee Discipline Policy or Procedures. We can help you to clarify what your phone and social media policy should include to protect your business. Get in touch with us for a confidential chat today.

April 14, 2025 With challenges like quiet quitting and hybrid working struggles, keeping employees engaged has become more critical than ever. As a business owner, creating employee engagement isn’t just about boosting morale... It’s about driving productivity, reducing turnover and creating a thriving workplace. The good news? You don’t need a massive budget to make a big impact.  Here are three practical, cost-effective ways to improve engagement: 1. Connect employees to your purpose Every business has a “why” - the reason it exists (beyond making a profit). But how many of your employees truly understand that purpose? • Share stories about your company’s origins and the problems it set out to solve • Involve team leaders in helping their teams articulate their “why” • Use this simple exercise: “We [what we do] for [our customers] so that [the impact we aim to make]” When employees feel connected to a larger purpose, they’re more motivated and committed. 2. Build a culture of appreciation Recognition is one of the simplest, yet most effective, ways to boost engagement. You don’t need a fancy program. Start small: • Introduce themed days like “Thankful Thursdays”, where team members acknowledge each other’s efforts • Celebrate the small wins, not just the big ones This ripple effect of appreciation helps to make employees feel seen, valued and motivated to contribute their best. 3. Promote a healthy work-life balance In today’s “always on” culture, employees need clear boundaries to disconnect and recharge. • Establish a “radio silence” policy between 6 pm and 8 am – that means no emails, DMs or texts • Share free resources like meditation apps (e.g., Headspace or Calm) or mindfulness tools to support wellness When employees have the time and space to recharge, they’ll bring more energy and focus to work. Start with the basics By connecting your team to your company’s purpose, encouraging appreciation and promoting balance, you’ll lay the foundation for stronger engagement. From there, you can explore advanced strategies like career development and leadership training. Need help? Get in touch today.